Beam Time logo HR & Workforce

Beam Time — attendance, tasks and live field tracking in one app

A workforce product for teams that do not sit at desks: attendance, task assignment and live location tracking on iOS and Android, with an HR admin console behind it.

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Beam Time — HR & Workforce case study by Beaming India
ClientBeam Time
SectorHR technology
PlatformsiOS · Android · Web admin console
ScopeProduct design, mobile apps, HR admin console, live tracking
EngagementProduct build
BasedRaipur, Chhattisgarh
The brief

What we were asked to solve.

Beam Time was built for the manager whose team is spread across a city — sales reps, service engineers, site supervisors. The question that product answers is simple and constant: who is working, on what, and where.

It needed to do that without turning into surveillance theatre. The design brief was explicitly to make the data useful to the employee as well as the employer.

The hard parts

Where this project was genuinely difficult.

CHALLENGE 01Battery is the constraint on live tracking

Continuous GPS drains a phone by lunchtime and the employee turns it off. Tracking had to be adaptive — frequent when moving, sparse when still.

CHALLENGE 02Attendance that cannot be gamed, or resented

Geo-fenced check-in stops fraud but frustrates honest staff when GPS drifts. The rules needed tolerance and an exception path a manager can approve.

CHALLENGE 03Tasks and tracking are different mental models

One is a to-do list, the other is a map. Putting both in one app without it feeling like two apps took real interface work.

CHALLENGE 04Trust and consent

Location tracking has to be transparent about when it is on, visible to the employee, and bounded by working hours.

What we built

The product, feature by feature.

01

Employee app

  • Check-in and check-out with geo-fenced verification
  • Today's assigned tasks with status, priority and due time
  • Task updates from the field with notes and photo attachments
  • Adaptive location sharing, active only within configured working hours
  • Leave and exception requests raised in-app
  • Personal timesheet and attendance history, visible to the employee
02

Manager and HR console

  • Web admin console with password or email-OTP sign-in
  • Live map of the field team, with last-known position and status
  • Task creation and assignment, individually or in bulk
  • Attendance dashboard: present, late, absent, on leave
  • Route history per employee per day
  • Geo-fence and working-hours configuration per team or site
  • Leave approvals and exception handling
  • Exportable attendance and activity reports for payroll
Approach

How we ran it.

STEP 01

Define what is measured

We started by pinning down exactly what the organisation needed to know — and, deliberately, what it did not.

STEP 02

Battery-first tracking

The location strategy was prototyped and measured on real devices before anything was built around it.

STEP 03

Two interfaces

A deliberately minimal employee app and a dense admin console, designed separately for two very different users.

STEP 04

Roll out

Apps to both stores, admin console on the web, and configuration handed to HR rather than kept with developers.

DELIVEREDWhat shipped

  • Attendance, tasks and live location in one product instead of three.
  • Adaptive tracking that survives a full working day on a normal phone.
  • HR can configure geo-fences and working hours without a developer.
  • Payroll-ready attendance exports straight out of the console.

PLATFORMWhat it runs on

iOS app Android app Web admin console Geo-fencing Live location Task engine OTP authentication Reporting & export

Live at beamtime.beamingindia.com

More work

Other things we have shipped.

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